1.Introduction
Društvo raziskovalcev kemijskih znanosti UL FKKT – Cutting Edge takes your privacy seriously and will only use your personal information to keep in touch about Cutting Edge conferences, events and ideas that we hope you’d like to hear about.
2. Definitions
a) Personal data
Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
b) Data subject
Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.
c) Processing
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
d) Consent
Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
3. Name and address of the controller
Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:
Društvo raziskovalcev kemijskih znanosti UL FKKT – Cutting Edge
Večna pot 113
SI-1000 Ljubljana
Website: www-cutting-edge-si
E-mail: cutting-edge@fkkt.uni-lj.si
Personal information shall be dealt with only by those persons within the Cutting Edge who are in charge of planning and performing the events for which the data are collected.
4. Cookies
The Internet pages of Cutting Edge use cookies. Cookies are text files that are stored in a computer system via an Internet browser.
Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of the data subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified using the unique cookie ID.
Cookies we use: Google Analytics - for the purposes of obtaining statistics on website traffic.
5. Participation in events
a) General provisions
The general conditions are governed by the purpose and conditions under which the events organized by Cutting Edge society takes place. Event organizer is Cutting Edge society.
General terms and conditions are an integral part of the application for each event. Anyone who registers on any event fully, irrevocably and unconditionally accepts these general conditions published on the Cutting Edge society website.
b) Application for an event
Registration of the event is done by completing the application form on the website, where the individual must provide his / her information (name, surname, company, e-mail address and phone number). By enrolling this information, the individual guarantees that these are true, correct, and complete. Pre-registration for the event is mandatory since the number of places is limited.
By signing up, the individual also agrees and allows the organizer to record and/or photograph the event, and post the event publicly.
c) Attending the event
The registration fee includes participation in the conference with appropriate materials and possible coffee break(s).
d) Use of personal data
The personal data collected as part of registration to the conference will only be used to send our newsletter on further events organized by Cutting Edge society. The manager of the collection of personal data collected in the context of the application for an event or otherwise in the event is an organizer who undertakes to carefully preserve all received personal data specified in the application form carefully and in accordance with the Personal Data Protection Act and GDPR for the purpose for which they were obtained and will not forward them to third parties.
6. User rights
a) Right of confirmation
Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact our Data Protection Officer or another employee of the controller.
b) Right of access
Each data subject shall have the right granted by the European legislator to obtain from the controller-free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:
- The purposes of the processing;
- The categories of personal data concerned;
- The recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
- Where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
- The existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing.
c) Right to rectification
Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed.
d) Right to erasure
Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay.
e) The right of restriction of processing
Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:
- The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
- The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
- The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the Cutting Edge society, he or she may at any time contact us. The restriction of the processing will be arranged.
f) Right to data portability
Every individual has the right to data transferability, in respect of which the data subject may at any time contact the Cutting Edge.
Personal data are not transported outside of the country and especially not to third parties.
g) Right to object
Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her pursuant to GDPR.
The Cutting Edge society shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights, and freedoms of the data subject, or for the establishment, exercise or defense of legal claims.
If the Cutting Edge processes personal data for newsletter purposes, the data subject shall have the right to object at any time to the processing of personal data concerning him or her for such marketing. If the data subject objects to the Cutting Edge marketing to the processing for event notifications, the Cutting Edge will no longer process the personal data for these purposes.
In order to exercise the right to object, the data subject may directly contact the Cutting Edge.
h) Automated individual decision-making, including profiling
Cutting Edge society does not use profiling based on acquired personal data.
i) Right to withdraw data protection consent
Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time.
7. Period for which the personal data will be stored
The criteria used to determine the period of storage of personal data is the period in which keeping the data is necessary for the realisation of purposes for which the data was received, otherwise the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfilment of the contract or the initiation of a contract.